Technical Session Resources

The sections on this page contain important information for Speakers and Chairs.


Technical Session speakers are required to register for the conference at the appropriate rate. Registration is now open.

Travel and Hotel

Speakers and Chairs are responsible for coordinating and paying for their own travel and lodging. Visit the Hotel And Travel Information page for more information.

For VISA information, click here.

General Onsite Information

Audiovisual Information

Audiovisual equipment will be provided in each session room, including a laptop with Microsoft Office, LCD projector, projection screen, wireless slide advancer, wired lavalier microphone(s) and Wi-Fi.


Speakers and Chairs should pick up their badges from the registration desk upon arrival. More information to come on registration hours and location.

Speaker Ready Room

The Speaker Ready Room contains all final slide decks ready for presentation. Speakers should check in on the day of their presentation before continuing on to the Breakfast Session AND before their session begins (provide a wide buffer of time before presenting to check in).


  • Tuesday, February 27: 7:00 AM – 5:00 PM PST
  • Wednesday, February 28: 7:00 AM – 5:30 PM PST
  • Thursday, February 29: 7:00 AM – 2:00 PM PST

Location: Long Beach Convention Center, Room 204

Speaker Breakfast

Speakers and Chairs are required to attend the Speaker Breakfast on the day of their session(s). Please arrive promptly! Chairs will check in all speakers and provide important information. If you are presenting more than one session, you must check in with both of your chairs.

Dates: Tuesday, February 27 – Thursday, February 29

Location: Long Beach Convention Center, Seaside Ballroom AB. The Seaside Ballroom is reached from Seaside Way and cannot be reached from inside the main convention center.

Time: 7:00 AM – 8:00 AM PST

A special note for Dialogue Speakers: Instructions, thumb tacks, and time to mount posters in the Dialogue Session hall will be provided at Speaker Breakfast.

Printing And Shipping Services

Technical Dialogue speakers are responsible for printing and bringing their own poster to the conference.

APEC does not provide printing or copy services. The Long Beach Convention Center does not have a business center.

The nearest businesses to the conference site that offer printing and copy services are:

FedEx Office Print & Ship Center
555 E Ocean Blvd Suite 102
Long Beach, California 90802

The UPS Store Long Beach
65 Pine Street
Long Beach, California 90802

APEC is not affiliated with these private business in any way. Information on these businesses is provided for your convenience and is not an endorsement of these businesses, their services, or their products. APEC and its sponsors are not responsible, in any way, for the services or products offered by these businesses.

Speaker Information

Speaker Portal

Log in credentials will be emailed to you. Speakers are required to upload their draft AND final versions of their slide deck or dialogue (poster) presentation to the Speaker Portal by the stated deadlines in the table below. Session Chairs will review all uploaded materials and may provide feedback, if necessary.

Access the Speaker Portal will be shared prior to January 16, 2024. We will provide a step-by-step guide to assist you with using the Speaker Portal.

Pre-Conference Schedule & Deadlines


Schedule Information

Friday, November 3, 2023

One presenting author per technical paper MUST register by this deadline. Registration is now open.

Friday, December 15, 2023

Draft presentations due. See specific lecture and dialogue instructions in the next section(s).

Monday, January 8, 2024

Early Bird Registration Deadline. Additional authors who will be attending should take advantage of early bird rates.

Friday, January 12, 2024

Final presentations due. See specific lecture and dialogue instructions in the next section(s).

Lecture Presentation Instructions

You must use the APEC 2024 PowerPoint Presentation Template to prepare your presentation.

Your final slide deck must be uploaded to the Speaker Portal as a PowerPoint file by the stated deadline.

All presentation files must adhere to this naming format: Presentation Number followed by your Paper Title (which will also be the title of your lecture presentation) and your Paper ID (your paper’s unique four-digit code provided by Epapers).

If you do not have Microsoft PowerPoint software you can use the free presentation software, LibreOffice Impress, to prepare your presentation in PowerPoint file format.

Dialogue Presentation Instructions

Poster printing information can be found in the Technical Session Dialogue Guidelines. Speakers are responsible for printing their own poster and bringing it to and from the conference. Printed posters should be 6 feet long by 4 feet tall. Dialogue presenters can stop by Grand Ballroom AB any time after the speaker breakfast to set up their posters. Additional details regarding onsite poster instructions at business local to the conference site are provided above.

All presentation files must adhere to this naming format: Presentation Number followed by your Paper Title (which will also be the title of your poster) and your Paper ID (your paper’s unique four-digit code provided by Epapers).

Speaker Changes

Speaker changes will be allowed with the following conditions:

  • Any new speakers must register for the conference.
  • After registering, it is required to contact so this information can be correctly updated on the website.

Failure to meet these conditions may result in changes not being appropriately implemented. Please note that any speaker changes after the deadline will not be reflected in the on-site guide.

Session Chair Information

Review Portal

Technical Session Chairs will review and provide feedback for draft and final technical presentations within the Review Portal. Chairs will send task reminders to speakers through the Portal. If Session Chair is also a speaker, they need to use the Speaker Portal for uploading their presentation. The Review Portal is only for Session Chair Tasks, not Speaker Tasks.

Session Chair Training

A training session for all APEC Session Chairs (Technical Sessions, Industry Sessions, Dialogue Sessions) was held on Thursday, December 7, 2023. This training is mandatory for all APEC Session Chairs.

The slides for this training can be downloaded here.

A recording of the presentation can be viewed on the APEC YouTube channel:

Pre-Conference Schedule




Log in to the Review Portal using the emailed instructions. Review and confirm all speakers in your session are valid.

Friday, December 22, 2023

Review and provide feedback for the draft presentations. Inform speakers once feedback has been provided.

Monday, January 8, 2024

Early Bird Registration Deadline

Friday, January 12, 2024

Speakers upload final presentations as a PowerPoint file.

Social Media

Connect with APEC 2024 on Facebook, Twitter, and LinkedIn. We highly encourage you to share that you are speaking at APEC 2024 using all of your active social media accounts. When sharing with your network and colleagues that you are presenting at the conference, be sure to use the hashtag #APEC2024.

IEEE Technical Session Copyright Policy

For papers presented in the Technical Sessions the IEEE owns the copyright. Authors are required to assign the copyright to the IEEE at the time the manuscript is uploaded to the submission portal.

For more details, see the IEEE Copyright Policy web page.

This page will be updated as more information becomes available.