Key Dates
| DEADLINE | ACTION/DESCRIPTION |
|---|---|
| August 30, 2024 | Industry Session Submission Portal closed |
| October 7, 2024 | Notification that a proposal was accepted or declined emailed to the corresponding presenter |
| October 7, 2024 | Industry Session Speaker Portal Opens |
| October 28, 2024 | Presenters must confirm acceptance of their proposal by this date |
| January 10, 2025 | Draft presentations must be uploaded to the Industry Session Speaker Portal |
| February 14, 2025 | Final presentations must be uploaded to the Industry Session Speaker Portal |
Call For Industry Session Proposals
The APEC Industry Sessions present the latest development in all areas of power electronics. All power electronics professionals are invited to submit a proposal for presentation in an Industry Session. Industry Session presenters submit a presentation but not a full written paper. APEC is interested in presentations in all areas of power electronics, including but not limited to, the technical areas listed in the APEC Technical Areas Of Interest.
The Industry Session Submission Portal, through which presentation proposals are submitted, is now closed and proposals are no longer being accepted.
Industry Session Proposal Process And Requirements
Industry Session Types
There are three types of submission proposals:
- Individual: A proposal for a single presentation by one or more prospective speakers
- PSMA Session: A proposal for a complete session of presentations submitted by a PSMA committee
- non-PSMA Session proposals: A proposal for a complete session of presentations made by a group of prospective speakers
Process Overview
The process to make a presentation in an APEC Industry Session follows these basic steps:
- Prepare and submit a proposal for an individual presentation or for a full session of presentations
- The proposals are reviewed and notice sent that a proposal was accepted, or not, for the APEC 2025 program
- Presenters of accepted proposals must register for the conference and pay the appropriate registration fee
- Prepare the presentation using the APEC supplied template and submit to APEC
- Present the presentation in-person at APEC 2025
Requirements For All Industry Session Presentations
All Industry Session Presentations at APEC must be original, non-commercial material and must not have been previously presented or published. Presenters should obtain any necessary company and governmental clearance prior to submission. Once completed, upload the presentation to the Industry Session Speaker Portal.
Travel and Hotel
Presenters are responsible for coordinating and paying for their own travel and lodging.
Click here for information on travel and hotel accommodations.
For VISA information, click here.
Presentation Proposal Requirements
Individual Presentation Proposal Requirements
Proposals for an individual presentation should explain the problem that will be addressed, the major results, and how this is different from the closest existing literature. Proposals should be 2-3 pages in length.
The proposal must include a one-page (maximum) addendum with the presenter’s title, affiliation, contact information (email address, phone number), and a short professional biography.
Individual Presentation Submission Example #1
Individual Presentation Submission Example #2
Completed presentation proposals are to be uploaded to the Industry Session Submission Portal.
Full Session (PSMA or non-PSMA) Proposal Requirements
APEC also accepts proposals to present a full session of presentations on a given theme or topic.
Each proposal for a full session of presentations must:
- Specify the session length requested (7 or 4 presentations).
- Identify the primary and secondary session chairs
- Provide the theme or topic of the session and a proposed session name
- Provide short summary of each of the presentations in the session
- Ensure that any session proposal does not have more than 2 presenters from a single organization
- Include an addendum giving for each session chair their contact information (email address, phone number), title, affiliation, and short professional biography.
Full Session, non-PSMA, Proposal Example
Full Session, PSMA, Proposal Example
The Industry Session Submission Portal is now closed and proposals are no longer being accepted.
Review Process
Your submission will be reviewed by up to three reviewers.
Submissions are primarily evaluated on the usefulness of the work to the practicing power electronic professional including the practicality of the work presented, how clearly the work is explained, and whether the work appears complete. Reviewers particularly value evidence of completed experimental work.
Accepted Proposals
All accepted proposals are required to prepare the proposed presentation and present it in person at APEC.
Speakers with accepted proposals will be provided access to the Industry Session Speaker Portal to upload presentation files. Log in credentials will be emailed to the email address used at submission.
The speaker presenting the presentation must be registered for the conference at either the Full Conference or Technical And Industry Sessions category. See below for detailed registration requirements.
Registration Requirements
APEC has two basic requirements for Industry Session speakers to register for the conference.
- Every Industry Session presentation submitted for presentation at the conference must have a paid registration associated with that presentation.
- Every speaker presenting in an APEC Industry Session must have a paid registration.
Registration Categories And Rates
Regarding registration requirements there are two terms that are used. One is the registration category, such as Technical And Industry Sessions Registration. The registration category describes the conference sessions or activities that are included with that category.
The registration rate refers to the fee that must be paid for a given registration category. The basic registration rates are regular (includes both IEEE/PSMA member and non-members), student, and IEEE Life Member. See the Registration page for details.
Detailed Registration Requirements For Industry Session Speakers
The more detailed requirements for Industry Session speaker registration are as follows.
- At least one author listed on an Industry Session presentation must register and pay the fee for either a Full Conference Registration or Technical And Industry Sessions Registration. No other registration category (e.g. Seminars Only) is permitted. If the registering author is a student or IEEE Life Member, they are permitted to register at the Student or Life Member Rate.
Registrations from people who are not listed as an author on a given presentation cannot have their registration associated with that presentation.
Registration must be complete and all fees paid before the final presentation is uploaded to the Industry Session Speaker Portal. - For authors with more than one Industry Session presentation in the APEC program, one regular, student, or IEEE Life Member (non-student) rate registration can be associated with only one presentation. Each additional presentation requires payment of an Additional Industry Presentation fee.
- If the person presenting at the conference is not the author who has paid the registration fee for a given presentation, the presenter must also register for the conference for either a Full Conference Registration or Technical And Industry Sessions Registration. No other registration category is permitted. A presenter who is registered at the regular, student, or IEEE Life Member (non-student) rate may present an unlimited number of Industry Session presentations.
- Lack of timely registration will result in the presentation being withdrawn from the program.
Presentation Requirements
Speakers are required to upload a draft and a final presentation to the Industry Session Speaker Portal by the stated deadlines. Uploading a presentation is your explicit grant of permission for APEC and its sponsors to distribute your final presentation in any format and by any method of APEC’s choosing.
- The total duration of the presentation is 25 minutes: 20 minutes for presentation and 5 minutes for Q&A.
- Limit your presentation to 20 slides and 20 MB.
- There are no logos and borders allowed except for the title page.
- The presentation shall not have ‘Confidential’ or ‘Proprietary’ tags.
You must use the appropriate APEC 2025 PowerPoint Template to prepare your presentation. Follow the Template to assure consistency among all APEC Industry Session presentations.
The presentation templates will be available when the Industry Session Speaker Portal opens.
- Non-PSMA Presentation Template
- PSMA Presentation Template
Reviewers of draft presentation files may require changes to assure compliance with APEC requirements for format and non-commercial content. All required changes to your presentation must be incorporated in your final deck and uploaded to the Industry Session Speaker Portal by the designated deadline.
Failure to incorporate required changes, to comply with requirements for format and non-commercial content, or missing deadlines for updates will result in the withdrawal of the submission from the APEC program.
File Name Requirements
All Industry presentation files must adhere to this naming format:
- Presentation Number
- Presenter Last Name
All items are separated by underscores (“_”).
For example, suppose:
- Presentation number is IS021
- The presenter is Elisa Ward
Then the file name shall be:
IS02-1_Ward.pptx.
Presenter Changes
Presenter changes will be allowed for APEC 2025 with the following conditions:
- Any new presenters must register for the conference at either the Full Conference Registration or Technical/Industry Session rate.
- After the new speaker has registered, send an email message to speakers@apec-conf.org with updated speaker names, email addresses, and affiliations.
Failure to meet these conditions may result in changes not being appropriately implemented. Please note that any speaker changes after January 7, 2025 will not be reflected in the on-site guide.
Conference registration is scheduled to open on November 4, 2024. Early Bird Registration ends on January 13, 2025.
Presenting At The Conference
Audiovisual Information
All Industry Session presentations will be shown using APEC supplied computers and A/V equipment. The final presentation uploaded to the Industry Session Speaker Portal will be pre-loaded onto the APEC supplied laptop computer in each session room.
Speakers are not permitted to attach USB flash drives or any other non-APEC supplied devices to the computer in the session room.
Speakers are not permitted to use their own computers or other equipment to present in the APEC Industry Sessions.
Audiovisual equipment will be provided. Each session room will contain a laptop computer with Microsoft Office, LCD projector, projection screen, wireless slide advancer, wired lavaliere microphone(s), and Wi-Fi.
Speaker Breakfast
Dates: Tuesday, March 18 – Thursday, March 20
Location: To Be Announced
Time: 7:00 AM – 8:00 AM
Please note: Speakers only attend Speaker Breakfast on the day of their presentation.
Presenters and Session Chairs are required to attend Speaker Breakfast on the day of their session(s). Please arrive promptly! Session Chairs will check in all presenters and provide important information. If you are presenting more than one session, you must check in with the Session Chair for each session in which you are speaking.
Industry Session presenters must immediately visit the Speaker Ready Room upon their arrival before attending breakfast to address any presentation issues, if applicable.
Speaker Ready Room
Location: To Be Announced
The Speaker Ready Room computers have the final versions of all presentations uploaded to the Industry Session Speaker Portal. Industry Session speakers should visit the Speaker Ready Room no later than the day before their scheduled presentation. Speakers should review the presentation on the Speaker Ready Room computers to assure that their presentation will be properly presented during the session.
| DATE | HOURS OF OPERATION |
|---|---|
| Sunday, March 16, 2025 | 8:00 AM – 5:00 PM |
| Monday, March 17, 2025 | 7:00 AM – 1:30 PM |
| Tuesday, March 18, 2025 | 7:00 AM – 5:00 PM |
| Wednesday, March 19, 2025 | 7:00 AM – 5:00 PM |
| Thursday, March 20, 2025 | 7:00 AM – 2:00 PM |
Social Media
Connect with APEC 2025 on Facebook, X/Twitter, and LinkedIn. We highly encourage you to share that you are speaking at APEC 2025 using all your active social media accounts. Click here to view our marketing kit, filled with useful information and graphics that you can use to spread the word about your session.
When sharing with your network and colleagues that you are presenting at the conference, be sure to use the hashtag #APEC2025.
Industry Session Copyright Policy
Industry session copyright for the materials is retained by the presenter but the presenter grants to APEC in perpetuity a royalty free license to distribute the Industry Session presentation in the format and means of APEC’s choice.