Welcome to the Exhibitor Resource Center—current APEC exhibitors‘ one-stop destination for everything you need to ensure a successful tradeshow experience. This comprehensive hub provides access to important deadlines, exhibitor manuals, ordering information, booth guidelines, FAQs, and key contacts. Whether you’re preparing for your first event or are a seasoned exhibitor, you’ll find the resources, tools, and answers you need to plan, manage, and maximize your participation. We encourage you to bookmark this page and refer to it often as we will provide frequent updates throughout the planning process.
Interested in exhibiting? Interested in APEC 2027 Partnerships available September 2026?
If you are, click HERE and fill out our application form.
2027 Pricing
- Corner Booth – $6,105
- In-Line Booth – $4,070
Booth Payment Deadlines
- 30 days after invoiced – 50% deposit DUE
- September 8, 2026 – FINAL payment deadline
Event Information
Show dates: March 7-11, 2027
Location: Ernest N. Morial Convention Center, New Orleans, Louisiana
Exposition Hall Location: Halls B & C
Badge Pickup Times
Saturday, March 6: 4:00 PM – 7:00 PM
Sunday, March 7: 8:00 AM – 5:00 PM
Monday, March 8: 7:00 AM – 7:00 PM
Tuesday, March 9: 8:00 AM – 3:00 PM
Wednesday, March 10: 8:00 AM – 2:00 PM
*Times subject to change
Exposition Hall Hours
Monday, March 8: 4:45 PM – 7:45 PM
Tuesday, March 9: 9:00 AM – 4:30 PM
Wednesday, March 10: 9:00 AM – 2:30 PM
*Times subject to change
Floorplan
Click here to view the APEC 2027 Exposition floor plan.
Floor plan not updating? Clear your browser cache and refresh the page.
Exposition Hall Set-Up/Breakdown*
SET-UP
Saturday, March 6: 8:00 AM – 5:00 PM
(By Appointment Only)
Sunday, March 7: 8:00 AM – 5:00 PM
Monday, March 8: 8:00 AM – 3:00 PM
*Times subject to change
BREAKDOWN
Wednesday, March 10: 2:30 PM – 8:00 PM
Thursday, March 11: 8:00 AM – 2:00 PM
Carrier Check-In:
Thursday, March 11, by 8:00 AM
*Times subject to change
Expectations
The Exposition Hall will be in Halls B & C at the Ernest N. Morial Convention Center in New Orleans, Louisiana.
- Exhibitors will be required to exit the Exposition as soon as the show closes each night.
- All exhibits must be opened and staffed during show hours.
- Exhibitors will be allowed into the Exposition (2) two hours prior to the show’s opening on Tuesday and Wednesday.
- Dress code is business casual.
Exhibitor Services
- Exhibitor Services Kit
- Certificate of Insurance
- Booth Guidelines
- Approved Vendors
- Shipping
- Exhibitor Passes
- Lead Retrieval
- Exhibitor Hotel Sub-Block
EXHIBITOR SERVICES KIT
APEC 2027’s General Services Contractor is T3 Expo.
The Exhibitor Services Kit will be available November 12, 2026. Your main contact on file will be notified and provided with a link to the kit at that time.
Note: Orders placed before the advance-order deadline will receive discounted rates; orders placed after the deadline are subject to higher on-site pricing.
CERTIFICATE OF INSURANCE
Exhibitors shall, at their sole cost and expense, procure and maintain through the term of the agreement, the following insurance:
- Commercial General Liability insurance with limits not less than $1,000,000 per occurrence, $2,000,000 in the aggregate including IEEE (Ernest N. Morial Convention Center) as additional insured.
- Workers’ compensation with state statutory limits covering the exhibitor’s employees.
- The exhibitor is solely responsible for their own exhibit material and products and should insure their exhibit and products from loss or damage from any cause whatsoever.
- APEC, Meeting Management Services, and Ernest N. Morial Convention Center are listed as additional insureds.
- Exhibitors will not be permitted to set up their booth without submitting the proper certificates. Certificates must be shown on-site when requested.
Submit your completed Certificate of Insurance inside your Exhibitor Portal here.
BOOTH GUIDELINES
All exhibitors with a booth size of 400 sq. ft. or larger are required to submit their booth design to show management for approval. Submit your booth design inside your Exhibitor Portal.
All other exhibitors are required to follow the IAEE guidelines for their specific booth size but are not required to submit a design. Download IAEE Guidelines for detailed guidance.
- Inline booths include 8′ high back wall drape, 3′ high side wall drape, and company ID sign.
- Exhibitors are required to install protective floor covering at their own expense.
- Furnishings, carpeting, and electrical/power outlets are not included and must be ordered separately through the General Services Contractor T3.
Please note that any booths outside of the approved IAEE guidelines will be asked to amend their design at their own expense, even if the violation occurs onsite while at APEC 2027.
APEC 2027 APPROVED VENDORS
General Show Contractor: T3 Expo
- Labor
- Furniture
- Material Handling
- Shipping
Food & Beverage: Sodexo Live!
Audio Visual: CCR Solutions, Inc.
Electric: ENCNO (Ernest N. Morial Convention Center)
Internet: ENCNO (Ernest N. Morial Convention Center)
*Complimentary basic Wi-Fi is available throughout the exposition floor. Network credentials are provided on the onsite event signage and backside of the badge. Additional bandwidth or product showcase can be purchased by the exhibitor for a fee. Please refer to the official APEC 2027 Exhibitor Services Kit available in November for more details.
Services will be available to order November 12, 2026.
SHIPPING
Shipping information can be found in the Exhibitor Services Kit once it becomes available November 12, 2026.
EXHIBITOR PASSES
Register Your Booth Staff: Exhibitor Registration opens October 19, 2026. Your main contact on file will be notified and provided with a link at that time.
- Exhibitor badges are required for anyone working in the booth.
Exhibiting companies are allotted:
- (1) Full Conference Registration
- (10) Exhibit Only Registrations per 100 sq. ft.
Exhibiting companies with 400 sq. ft. or greater receive (1) additional Full Conference Registration
Those registered as Full Conference have access to all non-ticket events including education sessions. Those registered as Expo Hall Only, only have access to the activities in hall.
For all exhibitors, lunch is included on days when the expo hall is open. Some evening events, such as the Wednesday Night Social, may require a separate ticket purchase. Please review the full conference schedule for details on which events require additional tickets. The purchase options will also be available during the registration process.
LEAD RETRIEVAL
Exhibitor Lead Retrieval Systems are provided by BADGEGuys
Using an exhibitor lead retrieval system can significantly improve the quality, speed, and effectiveness of your sales and marketing efforts. Here are the key benefits:
- Capture more leads accurately
- Qualify and prioritize leads using custom notes, lead ratings function, set-up qualifying questions, plus much more!
- Faster follow-up; export leads immediately after the show; capture every interaction, track quality of leads, measure conversion
- Measure event success through detailed reporting; total leads generated, qualified opportunities, cost per lead, etc.
Questions about devices and functionality? Consult the BADGEGuys handout.
EXHIBITOR HOTEL SUB-BLOCK
APEC provides exhibiting companies with booth space of 400 sq. ft. or larger the benefit of reserving a hotel sub-block within the 2027 conference housing inventory. The available hotel is the Hilton New Orleans Riverside. If you fall in this category, your main contact will be notified when the sub-block request window opens.
- Exhibitor Sub-Block opens on October 19, 2026. You will be required to complete your request through the Request Sub-Block form that will be provided at that time.
- Minimum sub-block is 10 rooms on peak night.
- Once your request has been approved, APEC Show Management will facilitate an introduction with your hotel point of contact.
- Only exhibiting companies with booth space of 400 sq. ft. or larger may request a sub-block. Should a company initially request 10 rooms, then request additional rooms later, the additional rooms will be provided based on available hotel inventory.
- Exhibiting company is responsible for all rooms on their final housing list, regardless of cancellation.
- All rooms will be guaranteed using a single credit card, no exceptions. Any cancellations after the cutoff date are still required to be paid in full. Individual staff members can use their own cards at hotel check-in, but the rooms must be guaranteed with a single card.
Hotel & Transportation
APEC has contracted discounted hotel rooms for APEC 2027. You must register your staff for the conference prior to booking your hotel. The APEC rate can only be obtained by booking through links from the registration confirmation email. Registration will open in Fall 2026. Exhibitors with booths of 400 sq. ft. or larger may be eligible for the sub-block noted above.
For more information visit our Hotel & Transportation page.
Additional FAQs
Have any further questions? Please visit our Exhibitor FAQs.
If you have any more questions, please contact APEC 2027 Show Management at exhibits@apec-conf.org or call +1 202-624-1762.