Technical Session Author Information

The page contains important information for Technical Session Speakers.

A man holding a microphone and speaking to a crowd

Digest Submission Opens Soon for APEC 2027!

Key Dates & Deadlines

Key Date/DeadlineAction/Event
May 21, 2026Technical Sessions Submission Portal opens for Digest submissions
August 14, 2026Technical Sessions Submission Portal closed For Digest submissions
October 12, 2026Notification that a digest has been accepted or declined sent by email to the corresponding author
TBA, 2026APEC 2027 registration opens
November 12, 2026Author/Presenter Manuscript Submission Training
December 7, 2026Deadline to upload the manuscript in IEEE two-column format to the Technical Session Submission Portal
December 7, 2026At least one author per Technical Session paper MUST register and pay the registration fee by this deadline or the paper will be withdrawn from the APEC program. See below for more information on the registration requirements for Technical Session papers and authors.
January 19, 2027Author/Presenter APEC Speaker Portal Training
Submitting Your Presentation And Poster Files
TBAEarly Bird Registration Deadline. Additional authors who will be attending should take advantage of early bird rates.
TBA 2027Lecture Session Authors:
Deadline to upload to the Speaker Portal (not the Technical Sessions Submission Portal):
– Final presentation in PowerPoint format
– Final presentation in PDF
TBA 2027Dialogue Session Authors:
Deadline to upload to the Speaker Portal (not the Technical Sessions Submission Portal):
– Digital version of the poster

*All dates subject to change

Digest Submission Process

Digest Preparation Guidelines

  • Prepare a digest of 3-5 pages that summarizes the work to be presented. APEC is interested in digests in all areas of power electronics. You can find the APEC technical areas of interest here.
  • Your digest should explain the problem that is being addressed, major results, and how this is different from the closest existing literature.
  • Papers presented at APEC must be original, non-commercial material and must not have been previously presented or published.
  • Use the APEC 2027 Digest Submission Template to create your digest in the correct format: single-column, double-spaced, at least 10 pt but prefer 12 pt font. The five-page limit includes all figures but not the references. Digests are NOT to be prepared in the IEEE two column paper format.
  • Authors should obtain any necessary company and governmental clearance prior to submitting their digest to the Technical Session Submission Portal.

Digest Submission Guidelines

  • Once the digest is complete, you must upload it to APEC through the Technical Session Submission Portal. You will need to create a login for this portal.
  • You will be asked to label your paper with one of the identified APEC Areas Of Technical Interest.
  • You will be able to choose whether you want your submission to be considered only for a Lecture Session, only for the Dialogue Session, or be considered for either. Please note that fulfilling these requests CAN NOT be guaranteed.
  • The Technical Session Submission Portal also asks for corresponding author and a list of all authors. Please ensure that all authors listed have contributed to the paper.
  • If the presenter of the paper is already known/identified, it is strongly suggested to make that person the corresponding author.

A Note About the Two Different Portals

There are TWO different portals used by Technical Session authors.

The Technical Session Submission Portal is used to upload and manage digests and manuscripts. If accepted, the Technical Session Submission Portal will transfer your completed manuscript to the IEEE for publishing in the IEEE Xplore digital library. If you have questions about this portal, please reach out apec@epapers.org.

The APEC Speaker Portal is used to upload and manage presentation and poster files. This portal is also where authors can update their headshot, bio, and related information for the APEC mobile app and website. Authors will be given access to this portal after their final manuscript is uploaded in the Technical Sessions Submission Portal. If you have questions about the Speaker Portal, please reach out to speakers@apec-conf.org.

Review Process For Submissions

Multiple reviewers will review your submission.

  1. Submissions are primarily evaluated on the usefulness of the work to the practicing power electronic professional including the practicality of the work presented, how clearly the work is explained, and whether the work appears complete. Reviewers particularly value evidence of completed experimental work, if applicable.
  2. When the review process is complete, the corresponding author will be notified if their paper has been accepted or not.
  3. Digests may be accepted for presentation in either a Lecture Session (oral presentation) or in the Dialogue Session (poster).
  4. Some of the accepted Dialogue Session submissions will be selected for display at the Dialogue Preview Session to be held on Monday, March 8, 2027, prior to the APEC Plenary Session.

Sign Up To Review Digests

All prospective APEC 2027 authors and co-authors are encouraged to sign up to review digests submitted to the APEC 2027 Technical Sessions. Reviewer sign up will open May 21, 2027.

Registration Requirements/Details

APEC has two basic requirements for Technical Session authors and presenters to register for the conference.

  1. Every paper published in the APEC Proceedings and submitted to IEEE Xplore must have a paid registration associated with that paper.
    1. Registration must be from one of the authors listed on the paper.
    2. Registration must be complete, and all fees paid, before the final manuscript can be uploaded to the Technical Session Submission Portal. This portal is different from the APEC Speaker Portal.
    3. For authors with more than one paper in the APEC program, one either Full Conference or Technical and Industry Sessions rate registration can be associated with only one paper.  Each additional paper requires payment of an Additional Technical Paper fee, which can be added to your registration during the registration process.
    4. Lack of timely registration will result in the paper being withdrawn from the program.
  2. Every presenter presenting a paper in an APEC Technical Session (Lecture or Dialogue) MUST have Full Conference or Technical/Industry Session Registration Type. No other registration category (e.g., Professional Education Seminars only, General Attendee, etc.) is permitted.

To see more information about APEC 2027 registration, please click here.

Looking Ahead…

Accepted Submissions

Final Manuscript Submission

  1. All authors of an accepted digest are required to prepare a full-length manuscript in the IEEE two-column format. Manuscript files must be in unsecured PDF file format with all fonts embedded.  Paper size is to be US letter (8.5 inches × 11 inches) and not international A4 size.
  2. At least one author of each accepted digest must register for either Full Conference or Technical and Industry Sessions category and attend the conference to present the paper in person, either in a Lecture Session or in the Dialogue Session. Papers not presented in person will not be submitted to the IEEE Xplore digital library.
  3. Authors are strongly encouraged to limit their manuscripts to six pages, including all figures and references, for readability and conciseness. The maximum number of pages is eight. Authors of papers that exceed the maximum page limit will be charged $100 for each additional page. Excess page charges must be paid before the paper is included in the APEC program or submitted to IEEE Xplore.
  4. IEEE Technical Session Paper Copyright Policy: IEEE owns the copyright to papers presented in Technical Sessions. Authors are required to assign the copyright to the IEEE at the time the manuscript is uploaded to the APEC Technical Sessions Submission Portal. For more details, see the IEEE Copyright Policy web page. Authors retain the copyright to their presentations and any associated media files but grant APEC and its sponsors a royalty-free license to distribute, in perpetuity, the presentation in any format and by any means chosen by APEC or its sponsors.
  5. At the time of your final manuscript upload on the Technical Session Submission Portal, authors will be asked to report “self-citation” and “cross-citation” counts. This is a new requirement that allows IEEE to help prevent the practices by some authors of excessive self- or cross-citations in order to inflate the citation counts, and which may lead to the conference not being included in citation indices.
  6. Authors are also advised that all the submitted manuscripts will undergo a plagiarism check and the potential violators will be notified and asked to make the required corrections to their manuscript in a short time window to make it acceptable for APEC publication.
  7. Final manuscript submission is also an opportunity to modify the corresponding author name and have it match with the person who would be presenting the paper at APEC.

Final Presentation Material Submission

  1. Accepted authors will be provided with access to the APEC Speaker Portal to upload the presentation file and/or the poster file(s). Log in credentials will be emailed to the corresponding author email address.
  2. Presenters are required to upload their final presentation for their Lecture Session or the files that will be used to print posters for the Dialogue Session to the APEC Speaker Portal by the stated deadlines.
  3. The submission of your presentation is your explicit grant, in perpetuity, of a royalty-free license to APEC and its sponsors to distribute your conference presentation in any format and by any method of their choosing.

Technical Session Author/Speaker Training

There will be two technical session trainings held for APEC 2027. The first one, scheduled for November 12, 2026, will focus on final manuscript submission. The second training, scheduled for January 19, 2027, will focus on the submission process of presentation and poster files.

Lecture Presentation Instructions

Presentation File Format

You must use the APEC 2027 Technical Session Presentation Template (to be provided) to prepare your presentation.  This template will be available when notification of digest acceptance is sent.

Your final presentation file must be uploaded to the Speaker Portal as a PowerPoint file by the stated deadline. If you do not have Microsoft PowerPoint software you can use the free presentation software, LibreOffice Impress, to prepare your presentation in PowerPoint file format.

Presentation File Naming

All presentation files must adhere to the APEC specified file name format.  This is needed to provide efficient file management on the computers used at the conference. The file name format will be provided with notification of digest acceptance.

Lecture Session Audio/Visual Information

All Lecture Session presentations will be shown using APEC supplied computers and A/V equipment. The final presentation uploaded to the Speaker Portal will be pre-loaded onto the APEC supplied laptop computer in each session room.

Speakers are not permitted to use their own computers or other equipment to present in the APEC Lecture Sessions.

Audiovisual equipment provided in each session room includes a laptop computer with Microsoft Office, LCD projector, projection screen, wireless slide advancer, wired lavalier microphone(s), and Wi-Fi.

Dialogue Presentation Instructions

Poster Printing Instructions

Speakers are responsible for printing their own poster and bringing it to and from the conference.

Poster Size And Display

Each station in the Dialogue Session has a display board that is 4 feet high and 8 feet wide.  Each author is free to choose the size, number, and arrangement of posters that they feel best presents their work.

APEC will provide a template in PowerPoint file format to create posters that are 36″ wide and 48″ tall.

APEC does set the minimum size of any one poster as 18 inches (wide or high) by 24 inches (high or wide).

Posters can be attached to the display board with thumb tacks.

Local Printing Options

Dialogue Session speakers are responsible for printing and bringing their own poster to the conference.

APEC does not provide printing or copy services. The following options have been identified as possible providers. APEC does not endorse any providers. If you choose to use one of these options, you should contact them in advance.

FedEx Office Print & Ship Center
https://local.fedex.com/en-us/la/new-orleans/office-2153
901 Convention Center Blvd
Suite 100
New Orleans LA 70130
UPS Store New Orleans Convention Center
https://locations.theupsstore.com/la/new-orleans/900-convention-center-blvd
900 Convention Center Blvd Lobby F
New Orleans LA 70130
FedEx Office Print & Ship Center Hilton New Orleans
https://local.fedex.com/en-us/la/new-orleans/office-5670 
2 Poydras St
New Orleans LA 70130

Preparing For The Dialogue Session/Putting Up Posters

Dialogue presenters will receive instructions at a later date regarding the time and location of the session.

Preparing For On Site

Speaker Breakfast

Speakers in both the Lecture Sessions and Dialogue Session and Session Chairs are required to attend the Speaker Breakfast on the day of their session(s). Please arrive promptly! Chairs will check in all speakers and provide important information. If you are presenting more than one session, you must check in at the start of the breakfast with chairs of both your sessions.

Please note: Speakers only attend Speaker Breakfast on the day of their presentation.

A special note for Dialogue Speakers: Instructions, thumb tacks, and time to mount posters in the Dialogue Session hall will be provided at Speaker Breakfast.

Speaker Ready Room

The Speaker Ready Room computers have the final versions of all presentations uploaded to the Speaker Portal.

Lecture Session speakers should visit the Speaker Ready Room no later than the day before their scheduled presentation. Speakers should review the presentation on the Speaker Ready Room computers to assure that their presentation will be properly presented during the session.

Travel And Hotel

Speakers and Chairs are responsible for coordinating and paying for their own travel and lodging. Visit the Hotel And Travel Information page for more information.

For VISA information, click here.

Social Media

Connect with APEC 2027 on Facebook, X/Twitter, Instagram, and LinkedIn. We highly encourage you to share that you are speaking at APEC 2027 using all your active social media accounts. Click here to view our marketing kit, filled with useful information and graphics that you can use to spread the word about your session.

When sharing with your network and colleagues that you are presenting at the conference, be sure to use the hashtag #APEC2027.