Key Dates
- 30 days after invoiced – 50% deposit deadline for exhibit booths
- September 23, 2025 – Final payment deadline for exhibit booths
- [To Be Announced] – Payment deadline for all partnership sales
*Dates subject to change
2026 Pricing
- Corner Booth – $5,925
- In-Line Booth – $3,950
Expo Hall Hours*
- Monday, March 23, 2026; 4:30 PM – 7:30 PM
- Tuesday, March 24, 2026; 9:00 AM – 4:30 PM
- Wednesday, March 25, 2026; 9:00 AM – 2:30 PM
*Hours are subject to change
Floor plan
Click here to view the APEC 2026 Exposition floor plan. Floor plan not updating? Clear your browser cache and refresh the page.
Exhibitor Benefits
All 10’x10′ booths include:
- Perimeter Pipe & Drape
- One small ID sign
- Listing on conference website with hyperlink to your company website
- Listing in the online floor plan
- Listing in mobile app with website, company description, and product/service categories
- Listing in printed Exhibitor Directory with company description
- A $50 fee will be applied for exhibitor badges assigned after March 2, 2026.
Partnerships
Partnership sales will open in September 2025. Please check the website for updates!
Onsite Expectations
The Expo Hall will be located in Halls 3/4 at the Henry B. Gonzalez Convention Center in San Antonio, Texas.
All exhibits must be opened and staffed during show hours. Exhibitors will be allowed into the Exposition two (2) hours prior to the show’s opening on Tuesday and Wednesday. Exhibitors will be required to exit the Exposition as soon as the show closes each night.
Exhibitor Services Manual
The Exhibitor Services Kit will be released late 2025. Please check the website for updates!
Registration
Exhibitor registration will open in Fall 2025.
NOTE: A $50 fee will be applied for exhibitor badges assigned after March 2, 2026.
COI (certificate OF INSURANCE) SUBMISSION
Exhibitors shall, at their sole cost and expense, procure and maintain though the term of the agreement, the following insurance:
- Commercial General Liability insurance with limits not less than $1,000,000 per occurrence, $2,000,000 in the aggregate including IEEE (Henry B. Gonzales Convention Center) as additional insured
- Workers’ compensation with state statutory limits covering the exhibitor’s employees
- The exhibitor is solely responsible for his own exhibition material and products, and should insure exhibit and products from loss or damage from any cause whatsoever
APEC, Meeting Management Services, and Henry B. Gonzales Convention Center are to be listed as additional insureds. Exhibitors will not be permitted to set up their booth without submitting the proper certificates. Certificates must be shown on-site when requested.
Completed forms must be submitted inside the COI task inside your Exhibitor Portal.
Questions?
If you have any more questions, please contact APEC 2026 Show Management at exhibits@apec-conf.org.