Have questions about the APEC Conference? You’re in the right place! Our FAQ section provides quick answers to common inquiries about registration, travel, speaker and exhibitor preparation, and networking opportunities. Whether you’re a first-time attendee or a returning participant, this page will help you navigate the event with ease.
Scroll through the full list of questions, or use the links in the list below to jump to a specific set of questions.
- General Conference Information
- Visa Letters
- Exhibitors
- Micromouse & Competitions
- Student Job Fair
- Speakers
- Post-Conference Questions
General Conference Information
Q: When will registration open?
A: APEC 2026 Registration is scheduled to open October 27, 2025. An email will be sent once it’s available.
Q: What’s the difference between Full Conference, Technical and Industry Sessions or Professional Education Seminars Only?
A: Full Conference registration includes access to all sessions including Professional Education Seminars, Technical Sessions and Industry Sessions. By selecting Professional Education Seminars (only) or Technical Sessions (only), you will only have access to those education sessions during the conference and the conference proceedings. The other registration types have limited access as indicated by their names. Please see the table on APEC website.
Q: What’s included in the General Attendee registration?
The General Attendee registration includes access to the Plenary Session, Exhibit Hall, Debate Sessions (formerly RAP), and Exhibitor Presentations. It does not include the educational sessions or seminars. A ticket must be purchased to attend the Wednesday Social Event
Q: Can I add a guest to my General Attendee registration?
A: No, Spouse and Guest Passes (18+) are available to the spouses and domestic partners of an attendee with a paid registration in the Full Conference, Technical and Industry Sessions, and Professional Education Seminar Only categories. Only one (1) spouse or guest pass will be issued for each paid registration. Guest passes are not available to friends, other family members, the employees or business associates of a paid attendee, and are not transferable.
You may register your Guest using the General Attendee registration. Guests cannot access any education sessions, but they have access to the Plenary Sessions, Debate Sessions, Exhibitor Seminars and Expo Hall. A ticket must be purchased to attend the Wednesday Social Event.
Q: Can I bring my colleague as a guest?
A: No. Guest passes are intended for non-industry guests (spouse or significant other, 18+).
Q: Can I bring my child or a minor?
A: You may bring a Future Professional (Guest under 18). An IEEE Minor Release Form will need to be completed. For more information, please read the APEC Registration Note 5.
Q: Do I need to purchase a Wednesday Social Event ticket?
A: Only if you are not registered for Full Conference, Technical and Industry Sessions, or Professional Education Seminars.
Q: Can I modify my invoice to show a different billing company or address?
A: Yes. Please visit the Self-Service Portal linked in your confirmation email to make any changes.
Q: How do I book my hotel reservation?
A: Once you are registered for the conference, the hotel booking link to make a reservation will be available in the registration confirmation email.
Q: Where is the daily schedule?
A: Our Daily Schedule webpage is coming soon! A few weeks before the conference, you may also download the APEC mobile app to track the daily schedule on your mobile device.
Q: What days is the Expo Hall open?
A: Expo Hall is open for three days on Monday, March 23 – Wednesday, March 25, 2026. Click here for the Expo Hall Schedule.
Q: How do I avail of the discounted registration rates as a member of IEEE or PSMA?
A: To receive the discounted member registration rates, ensure your membership is current. If you wish to become a member, please visit the IEEE Membership or PSMA Membership to join before registering.
If you’re unsure of your membership status, you may also contact IEEE or PSMA directly.
IEEE: +1(732) 981-0060 or complete the Contact Form.
PSMA: +1 (973) 543-9660, e-mail: power@psma.com or complete the Contact Form.
Q: Where can I find the exhibitor list?
A: Click here for the current exhibitor listing. A PDF version will be available closer to the event.
Q: Is there parking at the convention center?
A: For information on parking at the Henry B. González Convention Center, please visit their parking website.
Visa Letters
Q: When will I receive my visa letter?
A: Visa letter requests are managed through the APEC registration system when you register for the conference. You must be registered and paid in full before any letter can be issued. Click here for more information.
Q: Will my guest receive a visa invitation?
A: No. Per IEEE policy, guests are not provided visa invitation letters. If your guest requires an invitation letter, they are welcome to register as a full conference attendee.
Exhibitors
Q: How can I claim my exhibitor passes?
A: Exhibitor registration will open in the Fall 2025. Please use the exhibitor registration portal via your confirmation email or contact expo support. NOTE: A $50 fee will be applied for exhibitor badges assigned after March 2, 2026.
Q: Can I get a discount code if I missed the exhibitor badge deadline?
A: Unfortunately, there are no discount codes available. Exhibitor badges are complimentary until March 2, 2026. Thereafter, the cost for a badge increases to $50 each. Click here for more information.
Q: How many complimentary full conference registrations do we have as an exhibitor?
A: Companies with less than 400sqft of booth space receive 1 complimentary full conference registration. Island booths with 400sqft or more will receive an additional full conference pass. Additional complimentary registrations may be awarded if the exhibitor is also a metal partner.
Q: How many conference registrations have we used?
A: Please email exhibits@apec-conf.org to request a report by the company name or booth # to see how many or to see who is registered with the exhibiting company.
Q: Does a complimentary Exhibitor full registration allow me to submit a paper?
A: Yes. Your registration type must be selected as “Exhibitor Full Conference” when submitting the paper.
Q: Are there any more booths available?
A: Booths may be available for purchase. Please view the Floorplan to see what’s available. If you are interested, please contact the Expo Team at exhibits@apec-conf.org.
Q: How can I exhibit at APEC2027?
A: Current exhibitors will receive their appointment time to rebook for APEC 2027 in early 2026. Appointment times will be based on the number of priority point each company has. Companies with more priority points will be able to rebook sooner. Appointments will be held during APEC 2026 and after. Sales will open to the general public in May 2026.
Micromouse & Competitions
Q: How can I register for the Micromouse competition?
A: Please email your interest to micromouse@apec-conf.org.
Student Job Fair
Q: My company is interested in participating. How can I sign up for the Student Job Fair?
A: Click here for more information. If you are interested, please email studentjobfair@apec-conf.org.
Q: I am a Student. What is the Student Job Fair?
A: If you are looking for a job in the power electronics industry, then this is the opportunity for you to connect and interview with potential employers. Any APEC 2026 attendee registered at the Student Rate is welcome at the Student Job Fair. Click here for more information.
Speakers
Q: If I am a Presenter or a Session Chair, do I need to register for the conference?
A: Yes, APEC registration requirements will be strictly enforced at this year’s conference, and no one will be admitted to any APEC event or session without the appropriate registration credentials.
If you are a technical or industry session presenter or session chair, you must be registered as a full conference attendee or as a technical and industry session registration.
Q: I am a Presenter, may have an extension on an upcoming presentation submission deadline?
A: We strongly suggest uploading your presentation and it to be as final as possible and submit by the deadline.
As we approach conference, final submissions will be used in the digital proceedings prior to the event and accessible to attendees via the mobile app. Any edits are made after this date or onsite, will not be reflected or updated until after the event. You will still have a chance to update your presentation for the in-person presentation up to a day before your session in the speaker ready room at the conference.
Q: When will I be able to access the papers and presentations?
A: Papers and presentations will be available as we get closer to the event start date. Typically, it’s a week before the conference.
Q: Can I access papers without purchasing a registration?
A: No. Access is only available according to your registration type.
Q: How do I access papers on my computer?
A: There will be an EventScribe portal once we get closer to the event.
Q: Is the conference being broadcasted and/or recorded?
A: Only the Plenary Session will be broadcasted live on IEEE.tv and will be available as a recording. All other education sessions are not recorded.
Q: I submitted a presentation proposal or paper, when is the latest I can withdrawal my submission?
A: After a submission has been accepted to the conference, it is highly discouraged that you withdraw as it may affect future year’s acceptance. If you need to withdraw for any reason, please reach out to speakers@apec-conf.org.
Post-Conference Questions
Q: When will I receive my certificate of attendance?
A: Certificates of Attendance will be emailed post-conference to those attendees who checked in.
Q: Can I make changes to my paper post-conference?
A: No, papers cannot be altered after final submission.
Q: Where can I find downloads of conference materials?
A: A downloadable pre-conference archive of presentations and papers will be available on the Tuesday before the conference (March 17, 2026). Registered attendees will be sent credentials to access these materials. An updated post-conference archive will be available approximately 4 weeks after the conference.
Q: Can I share downloads with colleagues?
A: No. Content access is limited to registered attendees based on their access level.
Q: Can I get APEC conference stats (attendance, demographics, speakers)?
A: Contact the APEC organizers directly for post-conference reporting.
Q: I updated my registration on site. Can you send me an updated receipt?
A: Yes. Please visit the Self-Service Portal in your confirmation email to download a receipt.