Attending APEC

Professional Education Seminar Speaker Resources

The page contains important information for Professional Education Seminar Speakers

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Proposals Are Now Being Accepted Until August 29, 2025

Click Here To Submit Your PROPOSAL

Key Dates And Deadlines

Key Date/DeadlineAction/Event
June 12, 2025Seminar Submission Portal Starts Accepting Proposals
August 29, 2025Seminar Submission Submission Portal Closes
October 16, 2025Prospective Speakers Notified Of Decision To Accept Or Decline Their Proposal For The APEC 2025 Program
October 24, 2025Presenters Must Confirm Acceptance Of Their Proposal By This Date
October 27, 2025Seminar Submission Portal Starts Accepting Presentation Files
January 9, 2026Final Presentation Submission Deadline

Professional Education Seminar Speaker Benefits

Registration & Honorarium – Each Professional Education Presentation will receive one complimentary Full Registration to the conference and an honorarium of US$TBA.

  • Multiple Speakers – If a seminar has more than one speaker, they must designate who will receive the Full Registration (only one per seminar) and determine how the honorarium will be distributed among them.
  • No more than three authors/presenters are permitted for each seminar.
  • In case of a second and third presenter, they must register and be a paid attendee of the seminar program in order to be admitted to the seminar and/or participate in the presentation of the lecture.

Payment Process – Speakers must provide payment details and any required tax documentation (e.g., U.S. IRS Form W-9) before payment can be processed. Honorarium payments will be made via electronic funds transfer (direct deposit) the week after the conference.

Professional Education Seminar Schedule And Timing

The APEC 2026 Professional Education Seminars will be held in three sessions:

  • Sunday, March 22, 2026, 9:30 AM – 1:00 PM
  • Sunday, March 22, 2026, 2:30 PM – 6:00 PM
  • Monday, March 23, 2026, 8:30 AM – 12:00 PM

Session Format

Each session will start with 90 minutes of presentation followed by a 30-minute break followed by another 90 minutes of presentation.

Before Submitting

Prospective seminar speakers must show in their proposal that their seminar will conform to this timing. This timing is necessary so that the coffee and beverage service for the break is coordinated among all seminars.

Accepted seminars will be assigned to any of the three available sessions. While requests for specific session assignments will be considered, accommodations are not guaranteed.

APEC seminar presenters are required to appear and present their seminar in person. If a seminar presenter fails to appear at the scheduled time and location to present their seminar, no honorarium will be paid.

Seminar Submission Process – What To Expect

  1. Submit a Proposal – Prospective speakers must submit a proposal that meets the outlined requirements noted in the next section. Content Must Be Non-Commercial.
  2. Proposal Review – The Professional Education Seminar Chairs and other reviewers evaluate submissions based on several criteria, including:
    • Topic relevance and technical depth
    • Clarity of the proposal
    • Whether a similar seminar has been presented recently at APEC
    • Potential commercial nature of the seminar
    • Presenter’s past performance in seminar settings
    • Overall fit within the seminar program
  3. Even strong proposals may not be accepted for a given APEC.
  4. Notification – After the review process, speakers are informed whether their proposal has been accepted. If accepted, the corresponding author must confirm their participation in the Seminar program in writing, within the defined deadline (usually within 7-10 days from the date the acceptance notification has been emailed). In case the author(s) do not confirm their participation, the proposal might be replaced by another submission.
  5. The speaker(s) must submit their final presentation by the stated deadline. Submission of the presentation grants APEC and its sponsors permission to distribute the seminar in any format or method they choose.
  6. Presentation at APEC 2026 – The final step is to deliver the seminar in person at the conference.

Seminar Proposal Format And Requirements

Your seminar proposal must include the following:

  • Presenter Contact Information – Provide the name, affiliation, mailing address, telephone number, and email address for all presenting speakers. Clearly identify the corresponding presenter and ensure their email is included.
  • Abstract (≤200 words) – Outline the seminar’s content, specifying whether it will be an in-depth exploration or a broad survey. Indicate the intended audience level (entry, intermediate, or advanced). This abstract should be suitable for publication on the APEC website and in the program book.
  • Topical Outline (3-5 pages, double-spaced) – Detail the major topics, including estimated time for each section. Ensure sufficient depth and comprehensiveness to cover over three hours of presentation.
  • Live Demonstration (if applicable) – must be approved by the Seminar and A/V Chairs in advance. Describe the demonstration, including required equipment and any special needs (e.g., additional tables, power outlets or video feeds). Note that live demonstrations are discouraged, and approval is not guaranteed.
  • Speaker Biography (≤200 words) – Summarize relevant professional experience, emphasizing industrial background. Include a brief list of degrees. Space permitting, mention IEEE committee involvement, awards, or recognitions. Avoid submitting full resumes or academic CVs.
  • Submission Format – Submit the proposal as a PDF via the Seminar Submission Portal before the stated deadline.

General Speaker Information

Travel and Hotel

Seminar speakers are responsible for coordinating and paying for their own travel, lodging, meals, and other expenses. Visit the Hotel And Travel Information page for more information.

For VISA Information, click here.

Seminar Presentation Portal

The Seminar Submission Portal (Cadmium) is used to upload your presentation files. Log in credentials will be emailed to you. Speakers are required to upload their presentation to the Seminar Submission Portal by the stated deadlines. The APEC Seminar Chairs will review all uploaded materials and may provide feedback, if necessary.

Professional Education Seminar Copyright Policy

Professional Education Seminar presenters retain the copyright to their presentations and any associated media files but grant to APEC and its sponsors a royalty-free license to distribute in perpetuity the presentation in any format and by any means chosen by APEC or its sponsors.

Presentation File Content And Format

Seminar Content Must Be Non-Commercial

APEC seminar presentations are to be strictly free of commercial content.

Limit background information on the speaker’s affiliation and trademarked terms. For example, a slide or slides describing the speaker’s employer’s company history, organization, or product offerings are not appropriate. You may add a one page “About The Speaker” slide to the end of your presentation to provide a brief professional biography.

 Mentions of particular products or services are permitted only if incidental and does not promote the product or service. For example, a seminar might mention a particular MOSFET or control IC by part number or show an excerpt of a data sheet as part of a design example, but the content must not present even the appearance of promoting the purchase of that part.

Presentation File Requirements

Note that the Professional Education Seminar presentations will be distributed in printed form AND in electronic form as well. Accordingly, the file requirements are different from other APEC submissions (Industry and Technical Session materials are distributed only electronically.)

File Formats – Accepted seminars must be submitted as an unsecured PDF with all fonts embedded for printing and distribution. APEC will secure and distribute this file electronically. For onsite presentation, Microsoft PowerPoint may be used, but presenters must make sure that the PowerPoint slides correspond page-for-page with the PDF submitted for publication in the printed Seminar books.

Submission Process – Files must be uploaded via the Seminar Submission Portal, expected to open on or about TBA.

Slide Formatting – Seminar slides must use a 16:9 widescreen format and follow the APEC Professional Education Seminar Template (TBA). The recommended slide count is 90 to 140; exceeding 140 requires permission from the Seminar Chairs.

Additional Requirements – APEC may impose further presentation guidelines. Download the APEC 2026 Seminar Presentation Template (TBA) for reference.

Supplementary Video Or Audio Playback

Requests to use video or audio files during seminars can typically be accommodated but must be arranged well in advance of the conference.

Live Demonstrations

While live demonstrations are possible, they are discouraged due to the risk of technical failures. Only a limited number will be approved. Speakers must request permission from the Seminar Chairs well before submitting their final presentation. Approval will depend on factors such as:

  • The nature of the demonstration
  • Safety considerations (e.g., high voltage)
  • Setup complexity (e.g., extra power outlets or video feeds)
  • The number of other requests for demonstrations

Recommended Alternative – Instead of a live demonstration, speakers should record the demonstration in their laboratory and play the video during the seminar. This approach has been well received by APEC audiences.

Final Means Final

Once the final presentation is uploaded to the Seminar Submission Portal, no further changes are allowed. This version will be used for the PDF distributed to registrants and for printed handouts given to attendees.

A common complaint from APEC seminar attendees is that the presented slides do not match the distributed materials. To maintain consistency and prevent dissatisfaction, seminar presenters may not make significant changes after the final upload.

If minor corrections (such as spelling or grammar fixes) are necessary, they can be made in the Speaker Ready Room at least two hours before the seminar begins.

At The Conference

Audiovisual Information

Computer Options – Speakers are encouraged to use the APEC-supplied computer for presentations. To prevent compatibility issues and delays, APEC strongly recommends using the pre-tested, supplied audiovisual setup.

Speakers may use their tablet or computer if compatibility with the audiovisual setup is verified in advance in the speaker ready room and approved by the AV team.

Provided Equipment – Each session room includes:

  • Laptop with Microsoft Office
  • LCD projector and projection screen
  • Wireless slide advancer
  • Wired lavaliere microphone(s)
  • Wi-Fi access

Device Restrictions – Speakers may not connect USB flash drives or other external devices to APEC-supplied computers.

Seminar Speaker Breakfast

Location: TBA

Dates And Times

  • Sunday, March 22, 2026, TBA
  • Monday, March 23, 2026, TBA

Please note: Speakers only attend Speaker Breakfast on the day of their presentation.

Speaker Ready Room


Location: TBA

The Speaker Ready Room contains all final slide decks ready for presentation. Speakers should check in on the day of their presentation before continuing on to the Breakfast Session AND before their session begins (provide a wide buffer of time before presenting to check in).

DateHours OF Operation
Sunday, March 22, 2026TBA
Monday, March 23, 2026TBA

Copyright

APEC Professional Education Seminar speakers retain the copyright to their seminar materials.

Seminar speakers, however, by submitting their seminar presentation to APEC agree that their presentations will be distributed in secure PDF format to each attendee registered for the APEC 2026 Professional Education Seminars and may be provided to attendees in the form of a printed book.