Technical Session Author Information

The page contains important information for Technical Session Speakers.

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This Page Is Being Updated For APEC 2026

The information on this page is in the process of being updated for APEC 2026. Prospective authors can use this information for reference with the understanding that until the Technical Session Digest site opens, the information on this page may change at any time.

Last Updated: 12 May 2025, Bob White, APEC Web Chair

Key Dates & Deadlines

Key Date/DeadlineAction/Event
May 29, 2025Technical Session Submission Portal opens for Digest submissions
August 15, 2025Technical Session Submission Portal closes For Digest submissions
October 14, 2025Notification that a digest has been accepted or declined sent by email to the corresponding author
To Be AnnouncedAPEC 2026 registration opens
November 20, 2025Author/Presenter Manuscript Submission Training
December 8, 2025Deadline to upload the manuscript in IEEE two-column format to the Technical Session Submission Portal
December 8, 2025At least one author per Technical Session paper MUST register and pay the registration fee by this deadline or the paper will be withdrawn from the APEC program. See below for more information on the registration requirements for Technical Session papers and authors.
January 20, 2026Author/Presenter APEC Speaker Portal Training
To Be AnnouncedEarly Bird Registration Deadline. Additional authors who will be attending should take advantage of early bird rates.
February 20, 2026Lecture Session Authors:
Deadline to upload to the Speaker Portal (not the digest submission portal):
– Final presentation in PowerPoint format
– Final presentation in PDF
February 20, 2026Dialogue Session Authors:
Deadline to upload to the Speaker Portal (not the digest submission portal):
– Digital version of the poster

Digest Submission Process

Digest Preparation Guidelines

  • Prepare a digest of 3-5 pages that summarizes the work to be presented. APEC is interested in digests in all areas of power electronics. You can find the APEC technical areas of interest here.
  • Your digest should explain the problem that is being addressed, major results, and how this is different from the closest existing literature.
  • Papers presented at APEC must be original, non-commercial material and must not have been previously presented or published.
  • Click here for the submission template. The five-page limit includes all figures but not the references. Digests are NOT to be prepared in the IEEE two column paper format.
  • Authors should obtain any necessary company and governmental clearance prior to submitting their digest to the Technical Session Submission Portal.

Digest Submission Guidelines

  • Once the digest is complete, you must upload it to the APEC through the Technical Session Submission Portal. You will need to create a login for this portal.
  • You will be asked to label your paper with one of the identified APEC Areas Of Technical Interest.
  • You will be able to choose whether you want your submission to be considered only for a Lecture Session, only for the Dialogue Session, or be considered for either. Please note that fulfilling these requests CAN NOT be guaranteed.
  • The Technical Session Submission Portal also asks for corresponding author and a list of all authors. Please ensure that all authors listed have contributed to the paper.
  • If the presenter of the paper is already known/identified, it is strongly suggested to make that person the corresponding author.
  • Please click here to submit your digest to APEC 2026.

A Note About Technical Session Portals

There are TWO different portals used by Technical Session authors.

The Technical Session Submission Portal is used to upload and manage digests and manuscripts. If accepted, the Technical Session Submission Portal will transfer your completed manuscript to the IEEE for publishing in the IEEE Xplore digital library. If you have questions about this portal, please reach out apec@epapers.org.

The APEC Speaker Portal is used to upload and manage presentation, poster, and final PDF files. This portal is also where authors can update the headshot, bio, organization, etc. for the APEC mobile app and website. Authors will be given access to this portal after their final manuscript is uploaded in the submission portal. If you have questions about this portal, please reach out to speakers@apec-conf.org.

Review Process For Submissions

Three to five reviewers will review your submission.

  1. Submissions are primarily evaluated on the usefulness of the work to the practicing power electronic professional including the practicality of the work presented, how clearly the work is explained, and whether the work appears complete. Reviewers particularly value evidence of completed experimental work.
  2. When the review process is complete, the corresponding author will be notified if their paper has been accepted or not.
  3. Digests may be accepted for presentation in either a Lecture Session (oral presentation) or in the Dialogue Session (poster).
  4. Some of the accepted Dialogue Session submissions will be selected for display at the Dialogue Preview Session to be held on Monday, March 23, 2026, prior to the APEC Plenary Session.

Sign Up To Review Digests

All prospective APEC 2026 authors are encouraged to sign up to review digests submitted to the APEC 2026 Technical Sessions.

Click here to learn more about reviewing digests and to sign up to be a reviewer.

Accepted Submissions

Final Manuscript Submission

  1. All authors of an accepted digest are required to prepare a full-length manuscript in the IEEE two-column format. Manuscript files must be in unsecured PDF file format with all fonts embedded.  Paper size is to be US letter (8.5 inches × 11 inches) and not international A4 size.
  2. At least one author of each accepted digest must register for either Full Conference or Technical and Industry Sessions category and attend the conference to present the paper in person, either in a Lecture Session or in the Dialogue Session. Papers not presented in person will not be submitted to the IEEE Xplore digital library.
  3. Authors are strongly encouraged to limit their manuscripts to six pages, including all figures and references, for readability and conciseness. The maximum number of pages is eight. Authors of papers that exceed the maximum page limit will be charged $100 for each additional page. Excess page charges must be paid before the paper is included in the APEC program or submitted to IEEE Xplore.
  4. IEEE Technical Session Paper Copyright Policy: IEEE owns the copyright to papers presented in Technical Sessions. Authors are required to assign the copyright to the IEEE at the time the manuscript is uploaded to the APEC Speaker Portal. For more details, see the IEEE Copyright Policy web page. Authors retain the copyright to their presentations and any associated media files but grant APEC and its sponsors a royalty-free license to distribute, in perpetuity, the presentation in any format and by any means chosen by APEC or its sponsors.
  5. At the time of your final manuscript upload on the Technical Session Submission Portal, authors will be asked to report “self-citation” and “cross-citation” counts. This is a new requirement that allows IEEE to help prevent the practices by some authors of excessive self- or cross- citations in order to inflate the citation counts.
  6. Authors are also advised that all the submitted manuscripts will undergo a plagiarism check and the potential violators will be notified and asked to make the required corrections to their manuscript in a short time window to make it acceptable for APEC publication.
  7. Final manuscript submission is also an opportunity to modify the corresponding author name and have it match with the person who would be presenting the paper at APEC.

Final Presentation Material Submission

  1. Accepted authors will be provided with access to the APEC Speaker Portal to upload the presentation file and/or the poster file(s). Log in credentials will be emailed to the corresponding author email address.
  2. Presenters are required to upload their final presentation for their Lecture Session or the files that will be used to print posters for the Dialogue Session to the APEC Speaker Portal by the stated deadlines.
  3. The submission of your presentation is your explicit grant, in perpetuity, of a royalty-free license to APEC and its sponsors to distribute your conference presentation in any format and by any method of their choosing.

Registration Requirements/Details

APEC has two basic requirements for Technical Session authors and presenters to register for the conference.

  1. Every paper published in the APEC Proceedings and submitted to IEEE Xplore must have a paid registration associated with that paper.
    1. Registration must be from one of the authors listed on the paper.
    2. Registration must be complete, and all fees paid before the final manuscript can be uploaded to the Technical Session Submission Portal. This portal is different from the APEC Speaker Portal.
    3. For authors with more than one paper in the APEC program, one either Full Conference or Technical and Industry Sessions rate registration can be associated with only one paper.  Each additional paper requires payment of an Additional Technical Paper fee, which can be added to your registration during the registration process.
    4. Lack of timely registration will result in the paper being withdrawn from the program.
  2. Every presenter presenting a paper in an APEC Technical Session (Lecture or Dialogue) MUST have Full Conference or Technical/Industry Session Registration Type. No other registration category (e.g., Seminars only, Exhibits only etc.) is permitted.

To see more information about APEC 2026 registration, please click here.

Technical Session Author/Speaker Training

There will be two technical session trainings held for APEC 2026. The first one on November 20, 2025 will focus on manuscript submission. The second training will happen after papers have been submitted and authors are migrated to the APEC Speaker Portal. This second training will take place on January 20, 2026 with focus on the submission process of presentation and poster files.

Lecture Presentation Instructions

Presentation File Format

You must use the APEC 2026 Technical Session Presentation Template to prepare your presentation.  This template will be available when notification of digest acceptance is sent.

Your final presentation file must be uploaded to the Technical Session Presentation Portal as a PowerPoint file by the stated deadline. If you do not have Microsoft PowerPoint software you can use the free presentation software, LibreOffice Impress, to prepare your presentation in PowerPoint file format.

Presentation File Naming

All presentation files must adhere to the APEC specified file name format.  This is needed to provide efficient file management on the computers used at the conference. The file name format will provided with notification of digest acceptance.

Lecture Session Audio/Visual Information

All Lecture Session presentations will be shown using APEC supplied computers and A/V equipment. The final presentation uploaded to the Technical Session Presentation Portal will be pre-loaded onto the APEC supplied laptop computer in each session room.

Speakers are not permitted to use their own computers or other equipment to present in the APEC Lecture Sessions.

Audiovisual equipment provided in each session room includes a laptop computer with Microsoft Office, LCD projector, projection screen, wireless slide advancer, wired lavalier microphone(s), and Wi-Fi.

Dialogue Presentation Instructions

Poster Printing Instructions

Speakers are responsible for printing their own poster and bringing it to and from the conference.

Poster Size And Display

Each station in the Dialogue Session has a display board that is 4 feet high and 6 feet wide.  Each author is free to choose the size, number, and arrangement of posters that they feel best presents their work.

APEC provides a template in PowerPoint file format to create posters that are 36″ wide and 48″ tall.

APEC does set the minimum size of any one poster as 18 inches (wide or high) by 24 inches (high or wide).

Posters can be attached to the display board with thumb tacks.

Local Printing Options

Dialogue Session speakers are responsible for printing and bringing their own poster to the conference.

APEC does not provide printing or copy services.

Local printing of posters is available at two locations close to the Henry B. Gonzalez Convention Center:

  • FedEx Office, 600 E Market St, Suite 349, San Antonio, Texas 78205 (Located in the Grand Hyatt Hotel)
  • UPS Store, 900 E Market St Ste 101, San Antonio, TX 78205 (In Lobby Of Convention Center, Street Level At The Main Entrance)

APEC is not affiliated with these private business in any way. Information on these businesses is provided for your convenience and is not an endorsement of these businesses, their services, or their products. APEC and its sponsors are not responsible, in any way, for the services or products offered by these businesses.

Preparing For The Dialogue Session/Putting Up Posters

Dialogue presenters can stop by [Room To Be Announced] any time after the speaker breakfast to set up their poster(s).

Preparing For On Site

Speaker Breakfast

Speakers in both the Lecture Sessions and Dialogue Session and Session Chairs are required to attend the Speaker Breakfast on the day of their session(s). Please arrive promptly! Chairs will check in all speakers and provide important information. If you are presenting more than one session, you must check in with both of your chairs.

Dates: Tuesday, March 24 – Thursday, March 26

Location: To Be Announced

Time: 7:00 AM – 8:00 AM

Please note: Speakers only attend Speaker Breakfast on the day of their presentation.

A special note for Dialogue Speakers: Instructions, thumb tacks, and time to mount posters in the Dialogue Session hall will be provided at Speaker Breakfast.

Speaker Ready Room

Location: To Be Announced

The Speaker Ready Room computers have the final versions of all presentations uploaded to the Technical Session Presentation Portal.

Lecture Session speakers should visit the Speaker Ready Room no later than the day before their scheduled presentation. Speakers should review the presentation on the Speaker Ready Room computers to assure that their presentation will be properly presented during the session.

DateHours OF Operation
Sunday, March 22, 20268:00 AM – 3:00 PM
Monday, March 23, 20267:00 AM – 1:30 PM
Tuesday, March 24, 20267:00 AM – 4:00 PM
Wednesday, March 25, 20267:00 AM – 4:00 PM
Thursday, March 26, 20267:00 AM – 12:00 PM

Travel And Hotel

Speakers and Chairs are responsible for coordinating and paying for their own travel and lodging. Visit the Hotel And Travel Information page for more information.

For VISA information, click here.

Social Media

Connect with APEC 2026 on Facebook, X/Twitter, and LinkedIn. We highly encourage you to share that you are speaking at APEC 2026 using all your active social media accounts. Click here to view our marketing kit, filled with useful information and graphics that you can use to spread the word about your session.

When sharing with your network and colleagues that you are presenting at the conference, be sure to use the hashtag #APEC2026.

Downloads

APEC 2026 Technical Session Presentation Template (To Be Available By October 14, 2025)

APEC 2026  36″ x 48″ Dialogue Session Poster Template (To Be Available By October 14, 2025)

Archival Information

Note: APEC 2026 archival information will be added here as the information above becomes out of date.